Welcome to the privacy notice for The Open University's Solid Pod Portal (http://solid.open.ac.uk) ('Site') ', managed by the Knowledge Media Institute at the Open University.
The Open University respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit this Site (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.
This privacy notice is provided in a layered format so you can click through to the specific areas set out below.
The Open University is the data controller in relation to the processing activities described below. This means that the Open University decides why and how your personal information is processed. Where this policy refers to "we", "our" or "us" below, unless it mentions otherwise, it's referring to the Open University. We have appointed a Data Protection Officer who is responsible for overseeing questions in relation to this privacy notice. Please direct any queries about this policy or about the way we process your personal information using the contact details below.
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
If you register on this Site or request registration on this Site, then we will always need to hold a valid email address for you in order to manage your login to this Site, for as long as you have an account on this Site.
We use analytics on the Site, which captures information about its usage, to help us monitor and improve it. None of the information captured by our analytics is personally-identifiable information - i.e., nothing that can identify you as an individual is stored. We use our own analytics server which is an instance of Matomo (https://matomo.org/). The data gathered by our analytics remains on our own servers.
We collect, use and share Aggregated Data such as statistical data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
If you are a Learner (badge recipient) coming from the Institute of Coding (IoC) badging website (https://instituteofcoding.open.ac.uk/badges/) to this Site, then we use the name and email address entered by your Educator to automatically create your Solid Pod account on this Site. You can take full control of your Solid Pod account at any time from your IoC badge Portfolio page on the IoC badging website.
We store your email address so that we can operate the Site and contact you about the Site when we need to.
We will never pass it on to anyone for marketing purposes.
We will not make your name or email address available to anyone outside the Open University, unless required to so by law.
This Site was created and is managed as part of an on-going line of research being conducted at Knowledge Media Institute at the Open University.
Any information available on this site could be analysed and used for research purposes. Any resultant research publications will always use anonymized data.
Information you provide to us is stored on our secure servers, or on our cloud based systems which are located within the EEA.
We will keep your personal information for as long as is necessary for us to fulfil the purposes that we describe in this policy. As a general rule, however, we will keep:
We are committed to ensuring that your personal information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect on-line.
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer or mobile phone browser from a website's computer and is stored on your computer's or mobile phone's hard drive. Each website can send its own cookie to your browser if your browser's preferences allow it, which the site can then access when you visit it again to track online traffic flows, for example. A website cannot access cookies sent by other websites.
We use cookies in relation to certain areas of the Site. If you prefer not to receive cookies while browsing our website, you can set your computer or mobile device to refuse them, but this may impair your experience of the Site. You may find more information on cookies by clicking on the following link http://www.allaboutcookies.org.
For more detailed information on our cookie usage see our Cookie Statement.You have a number of rights in relation to your personal information, which apply in certain circumstances.
You have the right
If you are concerned about the way we have processed your personal information, you can complain to the Information Commissioner's Office (ICO).
Please visit the ICO's website www.ico.org.uk for further details.
We have appointed a Data Protection Officer who is responsible for overseeing questions in relation to this privacy notice.
Please direct any queries about this policy or about the way we process your personal information using the contact details below.